Getting employees buy-in when making the change from an old accounting system to cloud-based fund accounting can be a daunting task. Your staff may resist the change altogether. Some may fear losing their value as the team “go-to person” for navigating through the old system and all its antiquated processes. However, when the staff sees how easy their job can be using software in the cloud, you may find it doesn’t take long to have a happier and more productive team.
It’s Easy to Find Data!
For example, “Randall” keeps his data on a USB drive and is rushing to his flight for an important event. He slips the USB drive into his pocket while digging out his ID, the USB drive tumbles to the airport floor. Randall isn’t aware that the USB drive containing his entire presentation—the one he worked on for hours last week—is gone. He can’t retrace his steps because he doesn’t know it’s missing. Only when he gets to his next meeting is when he realizes the USB drive is missing, at which point it’s too late. Anxiously, he makes calls to his office for help, but he is still dealing with problems he wouldn’t have had if he had hosted his data on the cloud.
With cloud computing, you’ll never worry about losing data again. Upload your data to the cloud in D.C., take the metro to Annapolis for an important meeting, and access it as easily as if you were in your office at home. All you need is an internet connection, your user name and password, and you can find, access, and retrieve data quickly.
USB drives can be lost. Computers break down. People forget to back up vital data. The cloud does it all for you, so you don’t have to worry.
It’s Easy to Collaborate!
Many nonprofit organizations are transitioning to flexible work arrangements or environments. It’s not uncommon today to find entire departments outsourced to third parties or to hire a temp, consultant, or freelancer who you’ll never meet in person but who provides outstanding work. These people may be scattered all over the country or the world, but technology connects them in ways never dreamed of. Skype, Trello, Slack, social media and cell phones make it easy to hire the best no matter where they live.
That leads to some challenges when it comes to sharing data on old systems. On-premises systems do not allow for internet access. You must be physically present to log into the system. New, cloud-based systems enable anyone, anywhere with access permission to log onto the system. Collaborate and share data easily no matter where you and your team work. Cloud systems make it seem as if you’re all in the room together working on the same document.
It’s Easy to Overcome Challenges!
“Randall” continues with his tough day. Not only did the USB drive fall out of his pocket, but his laptop is infected with a virus and the computer won’t allow him to access his files.
An infected laptop that won’t allow you to access your data is trouble enough, but compound that with software loaded onto the laptop that you’ve just lost access to and you’ve got heaps of trouble. With cloud systems, it doesn’t matter if you’re using the laptop you’ve always used or if you’re using a loaner while yours gets fixed. The software is located on the cloud, not on your laptop, desktop, or smartphone, so you can access it anywhere, anytime.
It’s peace of mind for your organization software and data.
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