Nonprofit Accounting Best Practices: Fund Diversification

We are continuing on in our Nonprofit Accounting Best Practices series. As you prepare for the future, sustainable funding is a critical part of your plan. Some organizations get comfortable to the more traditional types of funding such as philanthropy which has proven to not be a sustainable method. Most growing nonprofit organizations need a true funding strategy that is wide in scope including sustainable forms of funding.

Whatever your current process is, you will probably be planning for expanded services. Most nonprofit organizations see an increase in the demand for services while facing increased competition for funding. In this environment, you need the support, credibility, and visibility with the community, funders, and constituents. Strong nonprofit accounting and financial management is key and includes performance and outcome reporting. You also need more to bring stability and sustainability – while allowing you to scale for growth. By diversifying your funding streams, you strengthen sustainability while expanding your influence and impact by partnering with new and diverse resources that you may not have considered previously. We are going to start with some basic information to help you get started and navigate the world of social finance. As with most things, balance is key to successfully diversifying your funding.

Social Finance is an approach to mobilizing private capital that delivers a social dividend and an economic return to achieve social and environmental goals. It creates opportunities for investors to finance projects that benefit society and for community organizations to access new sources of funds. Social finance is fairly broad in its definition, but we will give you a thumbnail of a few of the most interesting ‘instruments’ included in the social finance realm.

Impact Investments are investments made into companies, organizations, and funds – with the intention to generate measurable social and environmental impact alongside a financial return. Impact investments are made with an expected return of capital as well as a return on capital, and most importantly, a commitment to measure and report the social and environmental performance and progress of the underlying investments. Global Impact Investing Network says it well: “Impact investing has the potential to unlock significant sums of private investment capital to complement public resources and philanthropy in addressing pressing global challenges.”

Program Related Investments (PRI) are defined as investments made by foundations to support charitable activities that involve the potential return of capital within an established time frame. PRIs include financing methods commonly associated with banks or other private investors, such as loans, loan guarantees, linked deposits, and even equity investments in charitable organizations, or in commercial ventures for charitable purposes. For the recipient, the primary benefit of PRIs is access to capital at lower rates than may otherwise be available. For the funder, the principal benefit is that the repayment or return of equity can be recycled for another charitable purpose. PRIs are valued as a means of leveraging philanthropic dollars.

Social Enterprise’s standard definition is applying commercial strategies to maximize improvements in human and environmental well-being, rather than maximizing profits for external shareholders. Nonprofits are starting to leverage this strategy as they seek to create earned income to increase their sustainability and funding strength. NESC has published a great report on Social Enterprise’s Expanding Position in the Nonprofit Landscape. Social Enterprise activities offer nonprofit organizations the opportunity to generate earned income which in turn will provide consistent cash flow to further the mission of the organization. Social Enterprise activities can enhance the brand/reputation of the organization. A direct benefit of Social Enterprise activities for nonprofit organizations, can be the enhancement of management.

The world of social finance and funding is expanding at a fast pace. New funding resources are being developed often to help nonprofits ensure mission success. In the beginning stages of your funding and growth planning, be sure to seek out the best fit in the multitude of new funding opportunities, and incorporate it into your fiscal plan and performance goals. We also encourage you to remember to track and report your funding diversity as your donors and constituents need to be aware of this information.

Do you have questions? Please reach out to us. You can also follow us on Twitter (@BeckCPAs). Check back next week for the next post in our series, where we will focus on scaling for growth and impact.

At Beck & Company we specialize in not-for-profit accounting and auditing. We understand the unique challenge of balancing the needs of your various stakeholders – contributors, members and your board, too. We have experience serving not-for-profit organizations such as unions, homeowner’s associations, religious organizations, charities, and social service organizations. If you have any questions regarding the filing of your form 990 we are here to help. Contact us today for more information.

Nonprofit Accounting Best Practices: Outcome Measures

We are launching a multi-blog series, Nonprofit Accounting Best Practices, that hones in on trends and best practices for strengthening the condition and sustainability of your nonprofit organization. To help simplify and focus your planning, we plan to cover the best practices for everything from outcome measures to competition for funding. We are starting with what we think is one of the most pressing topics, outcome measures. Be sure to check back the following weeks as we cover funding flexibility, scalability, and automation.

Measuring and reporting outcomes is a huge topic in the nonprofit sector. Donors and constituents are more engaged than ever, and they have higher expectations, increased awareness, and greater visibility. Add to that the significant number of for-profit professionals moving into the nonprofit world, bringing their best practices with them. So we find ourselves in a dynamic environment where we are expected to change, measure, adapt, and change again.

Let’s start by defining outcome measures. These metrics are powerful, essential tools for demonstrating accountability and transparency for an organization. Outcome measures provide a real time assessment of what the organization defines as success or expected performance. This insight and visibility allows proactive management that can help ensure program performance and mission success.

Outcome metrics come in a variety of forms. They may be activity-based programs that involve the amount of meals served, number of immunizations given, or the level of targeted reading level improvement. Outcome metrics can also be capacity based and measure overall progress or performance across an organization. This could be mapped through fundraising, memberships, volunteers, and event participation. The metrics can also be based on a mission’s long term success or expected lifetime impact.

Why are outcome measures so important?

Nonprofit organizations are experiencing more competition for funding than ever before. Donors and grantors have higher expectations. Often, gifts and grants come with stipulations for performance because the givers want to ensure that their dollars are getting the greatest possible return on investment. Government funding, as well, has strengthened compliance reporting and performance expectations. Implementing strategic outcome measures not only helps you meet compliance requirements, but also strengthens your reputation while assuring current and prospective donors that your organization is efficient, proactive, a good steward, and of course – able to do what you say you can do.

Your constituents, donors, volunteers, employees and community need to see success to support and sustain the vision and mission of your organization. Charity evaluators have embraced outcome reporting and will be rating nonprofits based not only on financial reporting and analysis, but also on their tracking and reporting of outcomes. This dramatically raises the standard for all nonprofit organizations. Outcome metrics are an enormous part of improving overall visibility and performance.

The key is not to get too overwhelmed with the details and start with the basics based on your vision and mission. Utilize external resources to get started quickly and easily. Consistent progress is what wins the day. Balance your approach with both program outcomes and financial/operational performance. While measuring and reporting outcomes may require extra effort now, the interest and engagement that this expectation brings is a great thing in the long term for the nonprofit community – as it will bring significant benefits to organizations, donors, constituents, and communities.

A little unsure of where and how to get started? There are many resources available; some of our recommendations are:

We also encourage you to attend an upcoming webinar, “Outcome Measures: Metrics that Matter for Nonprofits” to learn what is driving forward-thinking nonprofits to place a strong emphasis on outcome measures in 2016—and why they are using the Intacct cloud-based financial management solution to make it happen.

Have additional questions or comments regarding outcome metrics for nonprofits? Please reach out to us. You can also follow us on Twitter (@BeckCPAs). Check back next week for the next post in our series, where we will focus on funding diversity.

At Beck & Company we specialize in not-for-profit accounting and auditing. We understand the unique challenge of balancing the needs of your various stakeholders – contributors, members and your board, too. We have experience serving not-for-profit organizations such as unions, homeowner’s associations, religious organizations, charities, and social service organizations. If you have any questions regarding the filing of your form 990 we are here to help. Contact us today for more information.

When is TotalAccounting a Smart Move for Nonprofits?

Not all organizations feel comfortable utilizing a third party accounting expert. Understandably, some executives desire to maintain these processes in-house. However, there are many benefits to outsourcing the day-to-day accounting operations of your organization.  Ask yourself the following questions to see if TotalAccounting may be the right next step for you.

  • Do you struggle to raise funds?
  • Is operating on a leaner budget a dream and not a reality?
  • Does your organization need a better way to keep costs down?
  • Is the right person performing each accounting processes?

Now that you have determined your need to explore outsourced accounting let’s take a look at some examples of how something like TotalAccounting is an efficient and wise solution for you:

  1. Utilizing a third party accounting solution allows you to work with highly educated, accounting experts without having to hire a full time accounting staff. Staffing high level experts in this field is expensive and may not be the best decision for your staffing budget at this time.
  2. Additionally you are able to utilize this expertise on an as needed basis. Everything from accounts payable, to audit oversight, to CFO level expertise is available at any time.
  3. The financial reports you can receive from your outsourced team will provide valuable business intelligence to help you make the best possible decisions for your organization.
  4. A third party team can add to your internal controls, creating accountability and transparency with financial operations.
  5. With tax laws and regulations constantly changing, an outsourced team will help to ensure you are operating within compliance of laws and regulations.
  6. A TotalAccounting partner can present recommendations on best practices so your organization can run at optimum efficiency and effectiveness.
  7. Save money on technology. Utilizing an outsourced accounting team means you don’t have to invest in expensive software programs and maintenance.
  8. Save time and money on staffing. An outsourced accounting team means you won’t have to hire, train, fire, or manage an accounting department.
  9. When it comes time for the annual audit, your outsourced team will save you countless hours and headache’s as they will be fully ready for the audit process.
  10. Think of it like a buffet; you can pick and choose the tasks you would like to have your third party accounting team work on. Leave the rest on the table for another time.
  11. As your organization grows you can scale the services you are outsourcing according to your growth. This means your accounting team can grow with you at a minimal cost of time and money to your organization.

Here at Beck & Company, Certified CPA our TotalAccounting service team can help you reduce your back-office overhead and improve your processes so you can spend more time focused on your cause. We have a broad base of managerial accounting and systems experience and a deep understanding of nonprofit process and technology that enables us to apply knowledge from the past, together with up-to-date best practice know-how to help you solve your challenges and capitalize on the opportunities you face. We partner with you in each of your engagements, getting to know you and your unique challenges and objectives intimately. This combination enables us to develop tailored solutions to increase your effectiveness and help you achieve the goals of your mission.  Contact us to today to learn more about TotalAccounting and begin partnering with us today.

Should Board Members Answer Form 990 Questions?

The IRS does not require board review of Form 990 however, Part VI, Line 11a of the form asks, “Has the organization provided a complete copy of this Form 990 to all members of its governing body before filing the form?” Further, Line 11b asks the organization to describe the process used to review the form, if there was one.

The information on the Form 990 helps board members understand the organization’s activities and the applicable tax laws, both of which are key to fulfilling their fiduciary duties. To help strengthen the board’s understanding of the organization, try asking them these 9 questions at your next meeting:

  1. Was a complete copy of the Form 990 provided to all members of your governing body before filing the form?
  2. Is the organization using a committee to assume responsibility for audit oversight, review, or compilation of its financial statements and selection of an independent accountant?
  3. Does the organization have any amounts recorded on its financial statements for receivables from disqualified persons?
  4. Did your organization provide a grant to an officer, director, trustee, key employee, substantial contributor?
  5. Did the organization engage in a business transaction with a family member of a current or former officer, director, trustee, or key employee?
  6. Did the organization hold assets in temporarily restricted endowments, permanent endowments, or quasi-endowments?
  7. Did the organization have an interest in, or a signature or other authority over, a financial account in a foreign country?
  8. Did the organization make any significant changes to its governing documents during its most recent tax year?
  9. Does the organization have a committee assuming responsibility for oversight of the audit?

It is vitally important for board members to be aware and well versed on the contents of form 990 before it is filed.  The CPA needs to talk to the board and officers and help them understand Form 990, how to read it and what to look for. This education is critical for the board to properly fulfill its oversight role for Form 990. The CPA is uniquely qualified to provide this vital education. The CPA should provide this training to the board periodically or in orientation for new members.

The Form 990 is not a simple form completed with cutting and pasting. This tool provides an opportunity for the CPA to partner with clients and moving them to a stronger position, practicing the best methods throughout the organization. It also provides a way to think creatively and answer questions that help the organization tell its positive story to the world. Form 990 presents an opportunity for the CPA to add real value for clients and to be a true adviser—it is the CPA’s opportunity to shine.

At Beck & Company we specialize in not-for-profit accounting and auditing. We understand the unique challenge of balancing the needs of your various stakeholders – contributors, members and your board, too. We have experience serving not-for-profit organizations such as unions, homeowner’s associations, religious organizations, charities, and social service organizations. If you have any questions regarding the filing of your form 990 we are here to help. Contact us today for more information.

Accomplishing your Goals with Automation Best Practices

Nonprofit organizations are generally focused on bettering their programs and services, increasing efficiency, decreasing costs, strengthening donor loyalty, and pursuing their overall mission. All of which are good and show wise stewardship within the organization. One way to ensure you are maximizing these efforts is through the automation of processes. Ultimately – through automation, accomplishing more with less; leading to greater impact of your nonprofit.

One of the ways to accomplish this, as we’ve talked about before, is through outcome measures. As your organization seeks to find financial support in today’s increasingly competitive environment, having an accurate display of your financial outcomes can play a key factor in winning grants and donations. Providing these reports, efficiently and accurately requires automation of processes. Through automation your organization can increase productivity and reduce overhead costs.

Automation through an enterprise resource planning (ERP) solution such as Intact ERP Software, can help by automating processes, improving oversight and controls and increasing accuracy and compliance. This will lead to your finance department running more efficiently, while allowing other departments within the organization to use the best tools for their part of the job.

In addition, automation can drive performance and growth. For instance, financial managers are expected to provide information – valuable information – to run their business better. Through automation you can easily dig deeper into your organizations financials in order to understand the true dynamics of your business. This provides visibility into both your financial and operating data so you make better long-term and more strategic decisions.

Another thing to consider is the time you are spending on your annual audit. Are you losing out on valuable time manually searching for information and compiling reports? In an automated environment, you can provide your audit team with access to reports and documentation which allows them to view the information needed to analyze your financials.

Keep these best practices in mind as you delve into 2016. Here at Beck & Co CPA’s we are committed to helping our customers achieve success. We want to help you increase efficiency, decrease costs, strengthen donor loyalty, and pursue your overall mission. Contact us to learn more about our services and solutions.

Preparing Your Nonprofit for Tax Season

The onset of Tax Season often creates stress and worry, particularly for nonprofit board members and responsible parties. The gathering of documentation, sorting through expenses and receipts, understanding tax laws and changes, etc. are reason enough for this anxiety. Particularly if there is disorganization or lackluster record keeping.

We understand that filing and preparing to file taxes can be challenging; that is why we’ve provided several tips to ease the burden of tax preparation and ensure that you make the April 15th deadline. Keep the following in mind as you prepare for tax season (and remember to practice your deep breathing):

Always separate personal and organizational expenses.
The Internal Revenue Service (IRS) keeps a close eye on personal expenses that could be claimed as organization expenses (such as using a vehicle for personal reasons). Protect yourself by maintaining separate bank accounts and credit cards for your expenses. Maintain good records to back up your claims. If the IRS does inquire about a particular expense, you will have the information you need to substantiate your claims.

Maintain good financial records year-round and research available deductions.
Proper record-keeping is crucial to ensuring that your taxes are filed accurately. Be diligent about maintaining your records all year so when it comes tax time, you have everything you need to file confidently. Make sure to save all essential paperwork that may be needed to back up deduction claims in the event of an audit. Remember that tax credits and deductions change each year, so be sure to stay up to date on the latest information.

Take advantage of the tax credits within the Affordable Care Act.
According to the Council of Nonprofits, your nonprofit organizations may be able to take advantage of the same tax credits as small business. This credit will cover up to 50% of the health premiums you pay to cover your employees.

Avoid common audit traps.
It’s important to know the red flags that may capture the IRS’ attention. The IRS commonly targets certain types of nonprofits for special scrutiny. In the past, these have included:

  • nonprofits that conduct gambling fundraisers
  • nonprofits engaged in joint ventures with for-profit companies
  • nonprofits that sponsor travel tours
  • credit counseling agencies
  • donor advised funds
  • hospitals
  • colleges and universities
  • community foundations
  • nonprofits engaging in political activities
  • student loan organizations, and
  • nonprofits that fail to file required IRS returns.

If your organization falls under one of these categories you will want to make sure that you have the evidence to back up your claims.

Here at Beck & Co. we understand that preparing your taxes can be daunting and overwhelming. In fact At Beck & Company we specialize in nonprofit accounting and auditing. If your organization could use some guidance in this area, let us help. We have a team of experienced accountants and CPA’s that can assist you in making sense of tax regulations and avoid common mistakes and audit traps. Contact us to learn more about these services and how we might be able to help.

Finish the Year Off Well with this EOY Checklist

2016 is quickly approaching which may have you feeling a little stressed about closing out the year. Understandably, the holiday season can interrupt workflow and make it difficult to fully focus on year end tasks. In order to simplify the process we have provided you with a year-end check list to ensure you begin 2016 on the right track.

  • Print yearly reports– From financial and general ledgers to payroll and accounts receivable/accounts payable, we recommend that you print these reports for financial reporting reasons. You will want to have a hard copy of your historical company information, especially if you get audited.
  • Print and finalize payroll forms- Tax returns should be filed and completed for the year that you are closing.
  • Back up all company data- You can save the backup on a CD or flash drive. Save the backup with a name you will recognize in the future. We recommend that you include the words “Year-end” and the year you are closing in the file name. Both the paper documents you printed and this electronic data backup are essential for future reference and future audits.
  • Plan strategically- The end of the year is a natural time to start re-evaluating your financial processes, procedures, and goals. Focus your efforts on maximizing your impact in the next year while minimizing your expenses.
  • Import your current budget, analyze it, and create a new one- Learn from this year’s mistakes and create an effective budget for the year to come.
  • Evaluate your financial records- While it is important to straighten out your financial records due to legalities, it is also important for properly managing your organization. Inaccurate financial records often results in poor decision making and missed opportunities, not to mention trouble from the government.
  • Update donor records- Make sure that your donor records are in order by the year-end because donors will be expecting their annual contribution statements at the beginning of the year.
  • Hold an end-of-year meeting- Have a year-end meeting to discuss the challenges of the past year and focus on the necessary improvements for the year to come. Prepare for your end-of-year meeting by creating the necessary financial reports.
  • Finalize payrolls- Make sure everything is in order to ensure your employees receive their W2s in a timely manner.

Here at Beck & Company we are here to help you in any way that we can. Contact us to see how we might be able to assist your nonprofit organization in finishing off the year well.

The Secret to Outcome Measures Success

Nonprofit organizations are finding it extremely helpful to be able to accurately show, with clarity and transparency their financial outcomes. Outcome measurements are generally used to communicate to investors and constituents the organization’s financial performances. Nonprofits are finding, particularly in today’s economy, that producing these reports can prove difficult, particularly without the proper tools. Conversely when tracked properly having these reports proves to be invaluable to the organization in order to ensure financial success and sustainable growth.

Why does it matter?

As your organization seeks to find financial support in today’s increasingly competitive environment, having an accurate display of your financial outcomes can play a key factor in winning grants and donations. And once those donors have chosen to invest in your nonprofit they will certainly want to see how their investment is being used to accomplish your organizational mission and goals. Gaining trust from your donors by reporting outcome measures will also increase their belief in you while building credibility amongst current and future investors and helping to increase multi-year financial gifts and grants.

Who’s looking?

There is increased demand for transparency and accountability amongst today’s nonprofits. Charity evaluators, not unlike for-profit financial analysts, are taking seriously their evaluations of your financial outcome reporting. This is a good thing as it creates the opportunity to solidify your reputation, becoming a trusted organization in your given field. This improved visibility can then result in a wider network of supporters.

Creating a framework for reporting.

Keep in mind that the main thing your evaluators are searching for is whether or not your organization is succeeding in accomplishing its core mission. Given that understanding, begin with a simple template headlining your objectives and then measuring results that directly link to that purpose.  Ensure that your organizational structure is aimed at supporting your mission. Include progress markers, goals, and deadlines. Lastly, show supporting activities and include quantifiable measures.

Do not overcomplicate your reports with unnecessary metrics. Include clear and simple results that show the things that are most important to your organization.

Balanced Reporting

Outcome measurements will include all aspects of your organizations performance that show an impact. This includes performance, capacity, financial and/or sustainability. Neglecting to include non-financial information will prevent your donors and potential donors from truly understanding the success of your organization overall. Be sure to provide defined key indicators to create a complete picture to key stakeholders and constituents. This is a great way to use your website to show both internal and external constituents your organizations progress and accomplishments.

Helpful measurements to consider are:

Program efficiency—Show how you have used funds. A basic formula: Program efficiency = Total program services expenses ÷ total expenses

Revenue per member. In order to show the amount of revenue that is being generated from your membership, dues and/or program fees.

Fundraising metrics—what does it cost you to raise money?

Using the right tools:

Producing these reports can be easy, provided you have the right tools. Utilize software that can provide instant visibility and insights into your organization’s spending, allows you to manage programs and company mission. Here at Beck and Company we serve small and mid-sized organizations and individuals, providing audit, tax, accounting, and consulting service that address all aspects of your business with one goal in mind – exceeding your expectations. Contact us to learn more about finding the best solution to produce the reports and outcome measures that are right for you.

How Nonprofits Can Diversify Their Funds

Today, nonprofit organizations are looking at the future of their funding strategy and realizing that they may need to look beyond traditional types of funding. No longer can they rely solely on philanthropy to fund their organizations. The time has come to develop a sustainable funding strategy that will prepare them to thrive financially in the future using diversified funding methods.

Most likely your nonprofit will seek to expand its services in order to meet the current and expected demand. In order to successfully expand and maintain required funding you will need to remain credible and visible to the community, constituents, and potential funders. One way to maintain financial relevance is to diversify your funding streams. By doing so you will not only strengthen your financial viability but you will also expand your influence through new partnerships you may not have considered in the past.

Social finance is an approach to managing money which delivers a social dividend and an economic return, creating opportunities for new investors who want to support your initiatives because they feel they benefit society in some way.

Another financial strategy is Impact Investments. Impact investing refers to investments made into companies, organizations, and funds with the intention to generate a measurable, beneficial, social or environmental impact alongside a financial return. It is a form of socially responsible investing that serves as a guide for various investment strategies. Impact investing has great potential to tap into sums of private investment capital in conjunction with meeting felt needs that are considered global challenges.

Program Related Investments. The IRS defines those in which:

  1. The primary purpose is to accomplish one or more of the foundation’s exempt purposes,
  2. Production of income or appreciation of property is not a significant purpose, and
  3. Influencing legislation or taking part in political campaigns on behalf of candidates is not a purpose.

Social Enterprise. Social enterprises are businesses that aim to tackle social problems, improve communities, people’s life chances, or the environment. They make their money from selling goods and services in the open market, but they reinvest their profits back into the business or the local community. Nonprofit organizations will take advantage of this strategy to earn income which is then reinvested to further their mission. In addition to raising funds through social enterprises this is a great way to raise awareness and support for your organization or mission. Social enterprising may look like selling goods and or services for which profits are reinvested back into the organization.

The world of fundraising for nonprofits is expanding and changing at a rapid pace. Consider these fundraising opportunities as you prepare and plan your financial strategy for the future.

As Beck and Company’s Certified Public Accountants and Business Advisors, we understand that you want to do all that you can to remain financially healthy in order to carry out the vision and mission of your nonprofit organization. To learn more about our accounting services to help you navigate through these processes, visit here.

Contact us here at Beck and Company CPAs so we can help you with your unique needs as small business owners navigating healthcare and the Affordable Care Act.

Affordable Care Act Tips for Employees and Employers

Health Care Plans have led to many questions for organizations who desire to provide and remain in compliance with regulations, while leaving the “affordable” in Affordable Care Act. The cost of healthcare and health insurance is high and seems to increase annually. Today we will take a look at some creative ways to help employees and employers mitigate the complex and expensive health care system.

  1. Ensure that your particular group is fairly treated within the health insurance marketplace. You are likely aware that the nonprofit industry is rated, on average, 15% to 20% higher by health insurers. Typically churches are rated even higher. For this reason, it is imperative to consider how you are going out to market as a group.
    1. Timing is everything. You don’t want to get stuck making decisions under the pressure of a deadline. To avoid this – consider when your plan will renew and be sure to allow plenty of time to review the dynamics of your group. Provide information to your insurance company, leaving plenty of time for them to look at all aspects of your group and acknowledge the positives so they can offer you the best possible policy.
    2. Approximately 40% of groups that have over 50 employees renew their health insurance January 1. Second to January, December and July are the next most popular renewal months. For this reason, we suggest avoiding those dates and presenting your request for a proposal in the off-season. This way you allow the insurer to thoroughly and objectively look at your group without the added pressures that exist in those busy months.
    3. Check the accuracy of your claims data before you submit it to your potential insurer. Errors or incomplete documentation can potentially weigh negatively on your request and risk ratings.
  2. Look at all of the options for your group’s health plans. Self-funded plans are a notable option that are growing in popularity. Although self-funded plans have their own risks associated with them, there are also potential benefits to be considered. For instance, with self-funded plans employers:
    1. Are given more information on group claims as well as on larger individual claims.
    2. Are given more control of the plans features and drug card program.
    3. Can benefit from controlled health risks and lower claims. Because of this incentive, employers tend to be motivated to take advantage of wellness programs, data analytics, and additional opportunities to reduce health risks for their group.
    4. Can diversify their providers based on different components of their plan. Vendors such as drug card providers, network, disease management, and more can be selected individually.
  3. Communicate with your employees regularly. Due to the complexities of the Affordable Care Act and increased costs, employees have more questions than ever. This new system offers many different and unfamiliar ways to obtain health care. such as walk-up clinics and free-standing surgery centers. These options are confusing and difficult to navigate. In addition to the annual, one hour health care options meeting be sure you maintain open and consistent lines of communications with your employees to help them understand and make the best choices regarding how to spend their health care dollars. Some ideas for communication are lunch and learns, WebEx meetings, mass-emails or even mass-texts.
  4. Inform your employees of their options before they make a claim. Even within network, health care provider’s costs can vary greatly. Costs for an MRI can vary upwards of 200% depending on where the service is provided. Take advantage of online tools that can aid individuals to better understand the procedures and costs before they have them performed. Your employees will be especially grateful for the opportunity to save on out-of-pocket expenses and co-pays.

As Beck and Company’s Certified Public Accountants and Business Advisors, we understand that you, as small business owners, want to do what you can for your employees and hope this information has helped you understand your options more thoroughly. To learn more about our accounting services to help you navigate through these tricky processes, visit here. Contact us here at Beck and Company CPAs so we can help you with your unique needs as small business owners navigating healthcare and the Affordable Care Act.